Fundraising Guidelines

• Fundraiser management: We are delighted to offer you advice and guidance around planning your
event, however the overall running of your fundraiser including PR, event management and expenses
are your responsibility.
• Representation from Tuam Cancer Care: If you require a representative from the organisation at your
event please state it in the form, we cannot always guarantee it.
• Organising Committees: We do not sit on committees for any external events.
• Fundraiser PR: Please inform us, in advance, of any PR you are planning to do.
• Logos: If you would like to use our logo, we will send you a high-resolution version, just ask!
• ‘In Aid Of’: Please don’t use our name in the title of your fundraiser e.g. Tuam Cancer Care Fashion
Show, as its best to say we are the beneficiary of the proceeds raised. For example, ‘Fashion Show in
aid of Tuam Cancer Care, looks and sounds much better.
• Proofing materials: A final proof of your promotional materials which have our logo / name on it must be
sent to us for final approval.
• Sponsors: Please let us know of approaches / requests you plan to make to companies for sponsorship
or for prizes / draws etc. Just in case we have asked them for something too!
• CD’s / Calendars / Event Tickets / Sales based fundraisers: If you’re planning to produce and sell
CD’s, Books, Calendars etc. or to sell tickets as your fundraiser you are solely responsible for their
promotion and selling. We don’t sell such items and they are not permitted to be sold in our drop-in
centre. We also don’t take any liability for any financial loss that may arise from their production.
• We DO NOT buy tickets or “tables” for events.
• Branded Items: We have a limited number of fundraising branded items we will be happy to send you to
help with your fundraising (sponsor cards, posters, t shirts etc.) if they are in stock.
• Meetings: in order to maintain client confidentiality, we would appreciate if meetings/ event discussion
are pre-arranged, by calling 093 28522 or emailing
• Collection Buckets: Our collection buckets are now fitted with QR Codes and NFC Stickers for cashless
donations at each event.
• Facebook/Instagram/Linkedin/Website: we are happy to advertise events on our social media pages
once we have approved it.

Financial & Legal guidelines

• Legal: All your fundraising activities must be in accordance with all applicable laws and public health
advice e.g. COVID 19 restrictions.
• Insurance: Tuam Cancer Care insurance does not extend to volunteer events – we recommend you
seek independent insurance advice.
• Permits: Some fundraising involving either cash, or non-cash collections from the general public may
require a Garda permit, for which you can apply at your local Garda station. Don’t hesitate to contact us
if you have any queries.
• Door-to-Door fundraising: We would prefer that door to door fundraising is not carried out in aid of
Tuam Cancer Care.
• Cash handling: To ensure you limit risk, at least two people should be involved with counting, handing
over or banking of the proceeds raised.
• Handing over funds raised: It would be great if all funds raised could be given to us within 30 days of
your fundraiser taking place. Let us know if it’s going to take a bit longer than that.
• Submitting this form: Please complete and submit this form at least a month in advance of your
fundraiser, giving plenty of time for us to help you out!